Insurance Certificate Compliance Letters & CertainCert
Posted by Cary White on Wed, Nov 17, 2010 @ 02:07 PM
Clear and frequent communication is essential for successful insurance certificate management. Insurance certificate management software simplifies insurance certificate compliance letters and compliance. CertainCert has automated the creation of custom insurance certificate compliance letters for your use. Use of these simple letters speeds communication of your insurance requirements, deficiencies when they occur, requests for renewal certificates when required. CertainCert insurance certificate compliance letters include:
- Initial Insurance Requirement Letter
- No Certificate Letter
- Insurance Certificate Compliance Letters (Deficiency Letters), and
- Renewal Letter
CertainCert will work with you to be sure that each letter communicates exactly what you want. CertainCert will also work with you to customize the style and format of the letters to match your company style and logo.
Initial insurance requirement letters are sent to your vendors as you bring on new vendors or write new contracts with existing vendors. The initial insurance requirement letter should contain a highlight of your insurance expectations along with a copy of your complete insurance requirements. CertainCert will also help you post your insurance requirements on line for all to view and reference in the future. This feature can be password protected if you require.
No certificate letters are sent to insureds for whom no certificate has been received in the proscribed time since first requested or the expiration date of the original certificate.
Deficiency letters are sent to insureds that have sent an insurance certificate that does not meet one or more of your specific insurance requirements. CertainCert can assist you in preparing versions of these letters to address multiple requests for compliance certificates and penalties, if any, you intend to impose. Despite your best efforts and use of CertainCert, you will find that you will receive insurance certificates that are missing the additional insured endorsement, the waiver of subrogation endorsement, insufficient limits, or insurance carriers that do not meet your insurance company size or quality guidelines. Deficiency letters can be sent out as often as you require.
Renewal letters are prepared in advance of expiration and can be sent out in batches as often as you require, monthly, weekly or even daily if you desire and your volume necessitates it.